BY-LAWS OF THE TIDEWATER KNITTING GUILD OF VIRGINIA
ARTICLE I – NAME AND PURPOSE
1. This organization shall be known as the “Tidewater Knitting Guild of Virginia”.
2. The purpose of this local club/guild shall be to provide education and communication to advance the quality of workmanship and creativity in their knitting endeavors.
ARTICLE II – MEMBERSHIP
1. Any person who is interested in the purpose of this organization may become a member by application and payment of dues, regardless of race, creed, color or sex.
2. A Club/Guild may not form a cooperative in order to obtain a business license or tax number for the purpose of buying knitting supplies at a wholesale price.
ARTICLE III – OFFICERS
1. The local management of the affairs of this organization shall be vested in a Board of Directors composed of four (4) executive officers provided for herein, and such executive board shall set local policy in support of the mission of TKGA.
2. The Board shall meet at such time and places as the President of the local guild shall direct, or at the call of any two (2) other members of the board.
3. A majority of the local Board shall constitute a quorum for transaction of business at any meeting.
4. Vacancies on the local Board shall be filled by appointment of the President with approval of the remaining Directors of the Board.
1. The officers of the local guild shall consist of a president, a vice president, a secretary and a treasurer. Terms of the office for each officer shall be for one (1) year.
2. The president shall preside at all meetings of the membership, all meetings of the Board of Directors, and shall be an ex officio member of any committee established by the local guild. The president, with the advice and consent of the Board of Directors, shall appoint all standing committees to be established by the local guild.
3. The vice president shall assist the president and serve in the absence of the president. The vice president shall serve as chairman of the local guild’s program committee, should such committee be established.
4. The secretary shall keep minutes of all proceedings of meetings of the membership and the Board of Directors. The secretary shall take care of the correspondence at the direction of the president. The treasurer shall keep accurate and continually updated lists of members in good standing, together with their current addresses.
5. The treasurer shall receive and disburse all monies and present a statement of the current financial condition at all meetings of the Board of the local guild.
ARTICLE V – COMMITTEES
1. The local guild’s organization shall have standing committees for education, programs and finances. The chairman of each committee shall be appointed by the president, upon the advice and consent of the Board of Directors. Committee chairman vacancies shall be filled by appointment of the president upon the advice and consent of the Board of Directors.
2. The duties of the committee shall be as defined by the Board of Directors of the local guild.
3. The chairman of each committee will be invited to participate in the planning meetings for guild activities.
ARTICLE VI – DUES
1. The local guild shall be charged with the responsibility of establishing annual dues for its members.
ARTICLE VII – MEETINGS
1. Annual Meeting: There shall be at least one (1) annual meeting of the Board of Directors during the calendar year.
2. Special Meetings: Special meetings of the Board of Directors of the local guild may be called from time to time by any two (2) members of the Board of Directors.
3. Membership Meetings: The Board of Directors shall have the authority to set a membership meeting schedule on a monthly or more frequent basis at the discretion of the Board.
4. Quorum: Thirty percent (30%) of the local members of the guild currently in good standing shall constitute a quorum for a regular meeting of the members.
ARTICLE VIII– ELECTIONS
1. The local guild shall organize a nominating committee for the purpose of nominating officers of the local guild for the next annual term, and such nominating committee shall be prepared to present its proposed stale of officers no later than the monthly meeting of the members for the local guild one month before the annual meeting.
2. An annual election of officers shall occur no later than the annual meeting of the Board of Directors in conjunction with the monthly meeting of the members of the local guild.
3. The newly elected officers of the local guild shall take office after the first membership after the annual meeting.
ARTICLE XI
1. These by-laws may be amended, repealed or altered in part by a two-thirds (2/3) vote of those members present at a scheduled meeting that has a quorum.
ARTICLE X
1. Basic parliamentary procedure shall govern all procedure and parliamentary matters of the local guild.
STANDING RULES
Updated 9/3/2012
1. A prospective member may attend two (2) meetings, after which membership is expected.
2. Local dues will be $12.00 per year. Increased to $15.00 per Nov. 2003. Increased to $20.00 per year Nov. 2006
3. The Board of Directors will be comprised of the president, vice president, treasurer and secretary. The working Board of Directors shall consist of the Board of Directors and all committee chairpersons.
4. The Board has the authority to spend up to $100.00 for activities. All other expenditures must be approved by two-thirds (2/3) vote of members present at a scheduled meeting that has a quorum.
5. There is a twenty-five cent ($.25) fine for any member not wearing their name tag.
6. Resident of Westminster-Canterbury shall not be charged dues. Feb. 1999
7. The parliamentarian shall organize the nominating committee.
